At Anywhere, everyone is hopelessly in love with Project Management. What we love more is to constantly search and find the best project management resources to share with you.
In our previous two blogs, we’ve covered the Best books for startup founders as well as Best project management reads on Medium for project managers. If you want to have an effective project management journey, then you shouldn’t miss them out.
And in this blog, we are sharing with you an awesome list of 7 project management practices to help you improve your performance and manage your next project 10times more effectively.
1. Define the scope, timeline & completion criteria of your project:
A clearly defined scope of a project with completion criteria & deadlines structure is the best guide for the successful completion of a project. Your team can use it as a roadmap to breakdown their work, attain the milestones, and make decisions.
Another thing that is important while defining scope is to make sure that each stakeholder in a specific project understands what is required of them.
From project deliverables, structure, goals, quality, standard, budget, time & resources to make sure each one of them are on the same page and clearly understand things as they are.
2. Establish Project Management roles and assign responsibilities:
A successful project, like a machine having several components, is the result of numerous people that contribute to its end results.
These people either directly or indirectly help the project manager in performing his duties. It’s necessary to identify the crucial roles which help in streamlining the project management process and formally recognizing those roles by assigning a set of responsibilities. The responsibilities should also be complemented by the proper authority if required.
3. Setting a Quality Benchmark & Hedging for the Deviations:
The benchmark for any project is the guidelines that, if not followed will result in the failure of a project. If the end results do not meet the expectations of the stakeholders, then additional resources go into it.
It is better to plan ahead & set a delivery benchmark and every action/process must strive to achieve it.
Since one can never avoid things going off the tracks, it is always better to be prepared for the deviations in the quality of the project delivery and be prepared with a corrective action plan to bring things back on track.
4. Keeping a Track of Progress:
The most stressful part of a project is its delivery, and it is natural to get caught up in it and ignore the timeline.
You have to make sure that each task and each step of a project is completed within its scheduled period. You can make use of flow charts to effectively track the progress of a project and estimate if you will be able to meet the deadline.
Incase you find things not going as per the schedule you can make changes in the steps that follow and deliver a project right on time.
5. Ensuring Effective Communication and Dealing with Conflict Escalation:
Communication gets things going. From the inception of the project to its delivery, at every step of the project effective communication is necessary for ensuring a smooth flow of activities.
It is necessary to establish proper communication channels and define the flow of information.
Conflicts arise and escalate as a result of miscommunication, if the conflicts are allowed to escalate, they can paralyze the progress of the project.
So, it is necessary to ensure that it is easy for team members to communicate their issues with you and among themselves.
6. Being Flexible to Accommodate Change:
A project plan makes sure that all the steps are concretely followed and in sequence but since the projects are subjected to changes in the client’s needs and the environment, it is wiser to reserve some space for changes by anticipating them beforehand and planning & executing each step of the project accordingly.
It is also necessary to know the extent to which you can incorporate a change and its possible impact on the budget, timeline, and outcome of the project.
7. Accounting for Risks:
You can only plan for the things you can foresee, and most likely you will face a situation that you didn’t account for. These unforeseen events, risks, may occur at any point of a project and they vary from one project to another and can hinder its progress or stall it completely.
You can identify all the possible points of risks in the project, how likely they are to occur, and the estimated impact on the outcome of the project. You also need to keep accounting for risks from time to time and have a heads up for the unforeseen.
That’s it for today managers! Let us know your secret techniques for better project management. And don’t forget to check out our previous blogs. We are sure you’ll love them.
Until next time,
Keep doing the good work!