Comparing The Top 5 Trello Alternatives In 2023: Features, User Interface, Pricing, And Use Cases.
Trello is a web-based project management and collaboration tool. Its powerful visualization features such as lists, cards, and kanban boards have created a lot of buzz in the project management space, since its launch in 2011.
The main feature that set Trello apart from the rest of its competitors was its kanban tool. But in 2023, the project management space has 250+ project management software, and all of them have similar visualization features, including the kanban boards, and offer the same usability.
This makes it tricky for teams with client work to settle on the best Trello alternative.
In this post, we’re taking you through the top 5 Trello alternatives that aren’t only close but better in Features, UX interface, pricing, and learning.
But first, let’s discuss some of Trello’s powerful features so we have a fairground to compare.
|Views||Trello’s Visual dashboard allows users to organize & view projects from different angles using tools like kanban boards, lists, cards, calendars, timelines, tables, etc.|
|Automation||Butler is Trello's built-in automation engine & templates that allows users to create custom rules or "recipes" to automate repetitive tasks.|
|Integrations||Offer a variety of third-party integrations, called Power-Ups, that can automate tasks or provide additional functionality linking with external tools.|
|Communication & Sharing||Comments, Mentions, Notifications, Real-time collaboration with board sharing, team board for centralized management, and integration with other communication tools like slack.|
|Learning Curve||Trello is an easier software to learn as compared to other tools like Airtable|
Cons of Trello
|Trello doesn't offer built-in Gantt charts.|
|Trello doesn't have built-in time tracking functionality.|
|Trello doesn't offer resource allocation features.|
|Trello also doesn't provide built-in budgeting features.|
|Trello's reporting features are limited, which may not meet the needs of larger or more complex projects.|
|Trello does offer security features such as two-factor authentication and data encryption.|
Use Cases Of Trello
- Agencies can use Trello for their project management, assigning team tasks, tracking progress and including clients in the process
- Teams of all sizes can use Trello to manage their projects and stay organized.
- Remote teams can use Trello to collaborate, communicate, share files, and stay up-to-date on project progress.
Trello Customer Rating
|Capterra: 4.5/5 (22352+ reviews)||G2: 4.5/5 (13000+ reviews)|
The Top 5 Trello Alternatives In 2023
The Top 5 Trello Alternatives In 2023
|Dashboard View||Kanban Boards, Lists, Cards, Calendars, Timelines, Tables, Etc.||Gantt View, Table, Kanban, Calendar, Chat & Files.||Multiple Views + Project Boards + Calendar Tracking||Customizable Dashboards With Pre-Built Templates And Custom Codes||Time Tracking Pomodoro Timers, And Resource Allocation||Create Custom Fields To Meet Your Specific Needs|
|Automation||Create Custom Rules Or "Recipes" To Automate Repetitive Tasks. Butler||Full-Fledged Automation With 100s Of Predefined Project Templates And The Ability To Automate Freely.||Supports Custom Workflows And Integrations||Automate Routine Tasks And Processes,||Limited Automation||Limited Built-In Automation Features|
|Integrations||Offer A Variety Of Third-Party Integrations, Called Power-Ups||Offer A Variety Of Third-Party Integrations./td>||Integrates With A Range Of Tools||Integrations With Over 1,000 Apps||Limited Integrations||Supports Integration With A Range Of Third-Party Apps|
|Collaboration||Comments, Mentions, Notifications, Real-Time Collaboration With Board Sharing, & Team Boards||Several Features - Comments, @Mentions, Chat, Notifications & Email Updates||Comments, @Mentions, And File Attachments||Advanced Reporting Features, Gantt Charts, Calendars, And Custom Reports.||Resource Allocation Tool, Allocate Team Members Work & Resources.||Designed To Be A Robust Collaborative Tool, With Real-Time Collaboration Features.|
|Pricing||Paid Plans Start @ $5/User/Month And Goes Up To $18/User/Month.||14 Day Free Trial, Start Plan @ $ $9.99/ User/ Month For Small Agencies, Grow Plan $12.99/ User/ Month, Scale Plan, $24.99/ User/ Month.||Free For Up To 15 Users. $10.99/Month/User Premium Plan & $24.99/Month/User Business Plan.||Free For Personal Use. Paid Plan Starts At $5 And Goes Up To Customizable Enterprise Plan.||Free For Personal Use Then @$5 For Premium||Free For Very Small Teams, Paid Plan Start @ $10/Per Seat/Month And Goes Up To Entreprise.|
Anywhere is a project management tool created specifically for teams doing client work. It comes with a brandable client portal that your clients can access with a single click & you can customize it to be as easy or as elaborate as per your client needs & skills. This helps manage non-technical clients super easily as well.
With Anywhere, you can manage your projects, collaborate with your clients, measure and track customer sentiments & offer your clients a delightful experience from day 1.
Key Features Of Anywhere
1. Project Management tool for teams doing client work
Anywhere has been created from scratch for teams doing client work. With a dedicated client portal for each of your clients, you can keep them up to date & accelerate the time to value. You can also configure the client portal to easily show/ hide various views to make the client portal as easy or as elaborate as needed by your customers.
2. Team Communication
Not only does Anywhere have Task specific comments, it also comes with a Team chat option where you can chat with your project team, share Loom videos with a single click & have private conversations hidden from your customers.
Private conversations are a great way to have internal communication, hidden from your clients while staying in the context of the discussion. This helps ensure you have the right answers for your customers & have discussed it with your team internally before sharing it with your clients, all on the same project boards.
Being able to have casual conversations with your team, hidden from your clients is a great productivity hack. Everyone stays in the loop & customers get to see what matters the most for them for minutes of the rest of the detailed conversation that you have with your teams internally.
3. Easy to share Status Updates
Every client project requires sharing status updates with the customers. With Anywhere, you can create and publish status updates with only a few clicks.
Once published, your clients get notified of the newly available updates & can access it with a single click on a link they receive in their emails. No log-in or sign up needed, preventing your clients from remembering one more set of credentials.
This also helps ensure that client status updates for a given project is available in a single view. So when required, you can quickly go through it, review it & use it for team retrospection. It helps rest accountability with your team as well as with your clients.
4. Retain customers longer
Gather customer feedback & customer satisfaction score with each published update from your customers.
Track historical feedback & CSAT score on your dashboard & see a trend to ensure your customers are always happy working with you.
Take proactive action & prevent customers from churning out. Having visibility to customer sentiments throughout the lifecycle of your project helps you offer a better customer experience & retain them for longer.
5. Time tracking, recurring tasks, task reminders, workflow automation, and more
Anywhere offers s full-fledged Project Management for your teams with easy-to-use features, including:
- Task assignment to one or more people
- Time tracking
- Custom fields & custom statuses
- Advanced filtering & reporting capabilities with project-specific dashboard
- Workflow automation
- Recurring tasks & task reminders
- Configurable status update emails & more.
Plus, Anywhere is very easy to learn & adopt. Hear it from our customers who say things like – “Anywhere makes it easy for teams to connect and coordinate their work. With a simple interface that everyone can understand and use, teams can get up and running quickly without any training or onboarding needed.”
Anywhere is very easy to learn and train your team members. Plus we have your back all the time with our super quick customer care support.
Anywhere comes with 3 plans:
Who Anywhere is not for:
If you need a project management tool to be used by your internal team alone, you have many of the options available in this article. Use any of them. They are all great & have almost all identical features. Anywhere is more useful for teams who are working with clients & need to have constant collaboration with their customers, provide them updates & work with them throughout the project life.
Anywhere Customer Ratings
|Capterra: 4.5/5 (28 reviews)||G2: 4.2/5|
Asana is a cloud-based project management tool designed to help teams organize, track, and manage their work.
In comparison, Asana has a robust task management system with features like subtasks, dependencies, and task assignees. Trello provides a more visual and flexible approach to task management, with its card-based interface.
Key Features Of Asana
- Asana has customizable templates for common project processes: product launches, marketing campaigns, and team meetings.
- Asana integrates with a range of tools, including Google Drive, Slack, and Zoom, allowing teams to work seamlessly across different platforms.
- Asana provides different views including List, kanban Board, Calendar, Timeline, and Forms views.
- Asana allows Users to share ideas, feedback, and updates in real-time using comments, tags, and mentions and provides a team inbox.
Cons Of Asana
- No built-in time tracking
- The level of customization is limited.
- It is not possible to assign a task to multiple users at the same time.
Asana Customer Ratings
|Capterra: 4.4/5 (9,000+ reviews)||G2: 4.3/5 (7,000+ reviews)|
Airtable is a popular cloud-based, spreadsheet and database project management tool with a flexible and customizable approach to organizing and managing data.
It’s more organized, customizable, and structured than Trello due to its data-focused approach to project management. But, Trello's intuitive card-based interface & task management features make it more robust and easier to use than Airtable.
Key Features Of Airtable
- Allows users to create custom fields to meet their specific needs for data and processes.
- Designed to be a robust collaborative tool, with real-time collaboration features.
- Different views, including grid view, calendar view, gallery view, and the kanban view.
- Supports integration with a range of third-party apps, including Zapier, Slack, and Google Drive.
- Allows users to build their automation to quicken project processes
Cons Of Airtable
- Feature heavy & Difficult to learn as compared to other tools.
- Limited built-in automation features
- Based on spreadsheets but is still not as robust as Excel.
Airtable Customer Ratings
|Capterra: 4.7/5 (1,000+ reviews)||G2: 4.6/5 (900+ reviews)|
4. Kanban Flow
Obvious to its name, Kanban flow is based on kanban tech to help teams visualize their workflows.
With a few advanced features time tracking, Pomodoro timers, and resource allocation that Trello lacks, it can be a good choice for users looking for more visualization & tracking.
Key Features Of Kanban Flow
- With built-in time tracking features, users can get a complete view of progress & time spent on each task.
- Pomodoro timer, helps in minimizing distractions.
- Different views, including grid view, calendar view, gallery view, and the kanban view.
- Resource allocation tool, allocate team members work & resources.
- Detailed analytics for user insights.
Cons OF Kanban Flow
- Limited integrations
- No custom fields
- Doesn’t have as many advanced features as other project management tools.
Kanban Flow Pricing
Kanban Flow Customer Ratings
|Capterra: 4.5/5 (58 reviews)||G2: 4.1/5 (24 reviews)|
5. Click Up
ClickUp is a project management tool more suited for larger teams given its advanced time tracking, reporting, and customizable dashboard features.
Key Features Of Click Up
- Highly customizable dashboards with pre-built templates and custom codes to suit your team's needs.
- In-built time tracking to measure task time.
- Advanced reporting features, Gantt charts, calendars, and custom reports.
- Create custom fields to capture the information that's important to your team.
Cons Of Click-up
- No time blocking feature
- Quite difficult to learn
- Mobile is slow
Click-up Customer Rating
|Capterra: 4.7/5 (2,000+ reviews)||G2: 4.7/5 (2,000+ reviews)|
To conclude, Trello is a well-known project management tool but it may not always meet everyone's specific needs.
Luckily, there are several alternatives available in 2023 that offer similar features and functionalities. Our top 5 picks are AnywhereApp.io, ClickUp, Airtable, Kanban flow, and Asana.
The right way to choose the best tool for your team is by keeping your end goals in mind.
If you need a Project Management tool that only your internal team is supposed to be using, you can pick any one from Wrike, Monday, Asana, or ClickUp. However, if you need to actively collaborate with your customers right from the beginning of the project to the end & need to keep your customers updated with project progress, try Anywhere. The only Project Management tool created to manage your client's work better.
Start a free 14-day trial of Anywhere — a complete project management software for client work